ࡱ> gjf_ N%bjbj fbb[Z4h6D\-f>22221 E Q ,,,,,,,$.t1-Y l1 Y Y -22-"""Y R22,"Y ,""Vg)@d6+*2 ۱ ^) ,,-0\-)x$2 !$2+*+*$2?*Y Y "Y Y Y Y Y --"Y Y Y \-Y Y Y Y $2Y Y Y Y Y Y Y Y Y  : Providence Public School District External Partner Grant Procedures The Providence Public School District (PPSD) Office of Development and Partnerships serves as the initial point of contact for all outside organizations who wish to partner with PPSD. All grant proposals for projects to be implemented within PPSD, or requiring the involvement of the District, must be approved by the Office of Development and Partnerships prior to proposal submission. The following procedure ensures that: 1) all proposals align with school and district priorities; 2) duplicate proposals are not submitted to funders from the District and/or partner organizations; 3) all proposals are accurate, well written, and submitted in a timely manner. All external partners must allow 12 weeks prior to the proposal deadline to complete PPSDs grant procedure for government grants. All other grants require 6 - 8 weeks before to the proposal deadline to complete the grant procedure. The procedure is as follows: 1. Pre-Approval: Once a grant opportunity of interest is identified, complete the attached Pre-Approval Intent Form. Once the form is complete, return it to the Office of Development and Partnerships. The form can be scanned and emailed to:  HYPERLINK "mailto:Chiara.Deltito@ppsd.org" Chiara.Deltito@ppsd.org. The Department cannot support or approve proposals that do not comply with the 12 week lead time frame for government grants and 6 to 8 week lead time frame for all other grants. 2. Review of Intent to Apply Form: The Office of Development and Partnerships will review your form and speaks to the necessary departments to secure project approval. 3. Project Approval and Letters of Support: The grant writer will notify you in writing of the status of your pre-application. If your project is approved, and you require information or assistance from PPSD, you may ask the grant writer for assistance at this time. If you require a letter of support for your proposal, please provide a draft to the Office of Development and Partnerships. PPSD requires 2 weeks to secure the necessary signatures for a letter of support. 4. Proposal Review and Approval: Once the proposal is complete, submit a copy to the Office of Development and Partnerships for review and approval. Please include all budgets and required attachments. Complete proposals must be submitted for review and approval before they are submitted to the funder. The proposal review process may take up to 5 business days, so please submit your proposal for review at least 5 business days before the proposal deadline. 5. Proposal Submission: Notify the Office of Development and Partnerships once your proposal is submitted to the funder and provide us with a copy of your final submission. Let the Office know when you expect to hear back from the funder regarding the status of your proposal. 6. Notification of Grant Award: Please notify the Office of Development and Partnerships within 5 business days of hearing back from the funding agency. We will notify the proper PPSD Departments and ensure internal communication of the award. All grant proposals (awarded or otherwise) are tracked by the Department, so it is important to communicate this information to the PPSD grant writer regardless of funding status. Please notify us of any additional needs at this time, including approval signatures for awarded grants. 7. Grant Management and Reporting: Please keep track of all grant deliverables and outcomes during the grant period in order to properly meet grant reporting requirements. In addition, please provide a copy of all submitted grant reports to the Office of Development and Partnerships, and notify us when grant reports are submitted. Pre-Approval Intent to Apply Form For External Partners Please follow these instructions to begin the grant application process and secure approval for your proposal from PPSDs Development and Partnerships office. Step 1: Read and understand PPSDs Grant Procedures for External Partners (outlined above). Step 2: Verify that the grant opportunity aligns with the priorities of PPSD as outlined in the District Strategic Plan and (if applicable) the District Technology Plan. Step 3: Complete this pre-approval form and return it to the Office of Development and Partnerships at least 12 weeks before a government grant is due and 6-8 weeks before all other grants are due. This form can be scanned and emailed to:  HYPERLINK "mailto:Chiara.Deltito@ppsd.org" Chiara.Deltito@ppsd.org . Please include a copy of the funders application requirements and guidelines with your email.  SHAPE \* MERGEFORMAT  Your name: Your title: Organization: Address: Email: Phone: Fax: Todays Date:  SHAPE \* MERGEFORMAT  Proposal Due Date: Proposal Title: Total Amount Requested: $ Funder Name: Project timeline (i.e.: project will take place daily from 9/1/13 to 6/21/13): Description: Briefly describe the project that you wish to fund. Include the need, project goals, and the key activities that will be undertaken to reach those goals. Please specify PPSDs obligations for this project (access to students, use of school building, etc.) Will other agencies be involved? If so, please list the agencies and outline their responsibilities. When will the project take place?  FORMCHECKBOX  Before School  FORMCHECKBOX  During School  FORMCHECKBOX  After School  FORMCHECKBOX  Not Applicable If the project will occur before or after school, are there plans to cover the costs of providing transportation for students? Briefly explain how this project aligns with PPSDs goals and/or strategic plan. Evaluation: How will you determine the projects effectiveness in reaching district, school and project goals and objectives? Sustainability: What plans do you have to continue this project after grant funding ends?  SHAPE \* MERGEFORMAT  Please specify the type of assistance you will need:  FORMCHECKBOX  Writing Support  FORMCHECKBOX  Editing/Proofreading  FORMCHECKBOX  Superintendents Signature/Letter  FORMCHECKBOX  Budget Development  FORMCHECKBOX  Data or other information  FORMCHECKBOX  Other (please specify) _______  SHAPE \* MERGEFORMAT  The Executive Director(s) of the organization(s) involved must approve the project for the request to move forward. I have been fully informed of the above project. I support this project moving forward in partnership with Providence Public Schools.  Name of Executive Director Organization  Signature of Executive Director Date The principal(s) of the school(s) involved, or supervisory administrative staff, must approve the project in order for the request to go forward. Please discuss the proposal idea with your principal/supervisor and ask him or her to sign below. I have been fully informed of the above project and the resources it requires. I support this project moving forward within our school/District.  Name of Principal School  Signature of Principal Date OR:  FORMCHECKBOX  Target schools not yet selected. I will need help in determining implementation locations.     PPSD Office of Development and Partnerships Chiara Deltito, Grant Writer Phone: (401) 456-9100 Ext. 11236 Email: Chiara.Deltito@ppsd.org Contact Information Project Information Development Office Assistance Authorization  !"#4EFGKnrs 8 9 = ? ^ _ k l m ܾ{{ocWKcWcWchC\CJOJQJaJh_b:CJOJQJaJh5bCJOJQJaJh<CJOJQJaJhi2CJOJQJaJhyGCJOJQJaJhuCJOJQJaJhuhe&5CJOJQJaJhs5>*CJOJQJaJhcA5>*CJOJQJaJhu\5>*CJOJQJaJ"hyF$hL*5>*CJOJQJaJ"hyF$h} 5>*CJOJQJaJ#FG YZ()?@QR$d^a$gd d^gd iq d^gdLu d^gdex $da$gde=. $da$gd$[ u x ( , 5 < K L | ͵͵͚}pcVIch0>*CJOJQJaJh>*CJOJQJaJhaV>*CJOJQJaJhC\>*CJOJQJaJhN>*CJOJQJaJh_b:h_b:>*CJOJQJaJhaVCJOJQJaJhcAhHCJOJQJaJhPUCJOJQJaJhC\CJOJQJaJhCJOJQJaJhcAhcACJOJQJaJhjCJOJQJaJhHCJOJQJaJ| ջծxiYL<hdhcA5CJOJQJaJhhK5CJOJQJaJhZNhcA5CJOJQJaJhcAhCJOJQJaJh)CJOJQJaJhcAhcACJOJQJaJh_b:CJOJQJaJhNh_b:CJOJQJaJh0>*CJOJQJaJhC\>*CJOJQJaJh>*CJOJQJaJhaV>*CJOJQJaJh_b:h_b:>*CJOJQJaJh)>*CJOJQJaJ  + - . 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